President:

• Preside over all Executive Board and General Membership Meetings of the Society. No Executive Board or General Membership meeting shall commence without minutes being recorded.
• Appoint, with consent of a majority of the Executive Board members, all Standing Committee and Ad-Hoc Committee chairpersons, deemed necessary to conduct business of the Society.
• Serve as ex-officio on all committees except the nominating committee.
• Perform duties prescribed by the Executive Board and/or General Membership.
• Co-sign Society checks and/or those in excess of $1,000, as needed.

Vice-President:

• Assume all duties of the president in the absence or inability of the president to act.
• Perform duties as may be prescribed by the President, the Executive Board, or General Membership
• Co-sign Society checks and/or those in excess of $1,000, when needed.

Secretary:

• Keep a complete record of all meetings of the Executive Board and General Membership meetings.
• Maintain a list of the committees and committees’ members.
• Handle all official correspondence directed or approved by the President or the Executive Board.
• Be the Society’s custodian of documents pertaining to Society’s properties (real property, e.g., AZ Mining Inspector, and personal property, such as the Society trailer registration).
• Maintain a current inventory of club properties.
• Co-sign Society checks and/or those in excess of $1,000 as needed.

Treasurer:

• Receive and deposit all dues, initiation fees, assessments, and other monies due to the Society, and those from Havasu Rocks and the Lapidary Shop.
• Keep and maintain, in proper order, all financial records and financial reports of the Society.
• Sign all checks up to and including $1,000. There must be a co-signer on checks in excess of $1,000.
• Pay the bills the society is obligated to pay.
• Keep and maintain a record of all expenditures of the Society.
• Furnish a written financial report as directed by the Executive Board.
• Prepare an annual operating budget by the first of January of each calendar year, for the upcoming fiscal year, with assistance of the incoming Treasurer
• Document the Society’s tax and corporate documentation, including insurance policies and other documentation that may be created from time to time.
• The Treasurer may be bonded at the option of the Executive Board.

Sergeant-At-Arms:

• Maintain order at Executive Board meeting and General Membership meetings.
• Lead the Pledge-of-Allegiance at General Membership meetings.
• Collect fines.
• Oversee the set-up and take down of General Membership Meetings. (i.e., chairs, tables, air conditioner, public address system, etc.)
• Distribute rock gifts to guests and new members at the General Membership meetings.

Directors:

• Perform duties as prescribed by the President and/or Executive Board.
• Act as liaisons to the General Membership.
  • Directors: Three Year Director, who is elected at the December meeting.
  • Two Year Director, who steps down from Three Year Director.
  • One Year Director, who steps down from Two Year Director, and is finished after the term served.

Past President:

• Advise and support the new President and Executive Board.
• Serve on the Finance Committee.

Director of Operations Havasu Rocks Retail, herein called “Store Director”.

• Oversee the operations and success of retail-store.
• Oversee compliance of volunteers with established store policies.
• Determine monthly sales and commissions if the store sells goods on consignment.
• Manage and maintain a budget with approval of the Board of Directors.
• Collect input from members to have a cohesive environment.

Assistant Store Director:

• Assist the Director and serve in the Director’s absence.

Director of Operations Lapidary Shop, herein called “Shop Director”:

• Maintain the shop and equipment.
• Maintain an inventory of all Lapidary Shop Equipment and Shop supplies.
• Collect input from members to have a cohesive and safe environment.
• Maintain and manage the Lapidary Shop’s Annual Budget.
• Provide ongoing training for members and users of the shop in the use of designated shop equipment.
• Provide for the collection of monies from those who use the shop. Increase or decrease of hourly rates/fees shall be recommended by the Lapidary Director to the Executive Board of Directors. The approval by the Executive Board of Directors will cause the rates/fee to increase/decrease on the date the Lapidary Director recommended.
• Train, assign and supervise Shop Monitors.

Assistant Lapidary Shop Director:

• Assist the Director and serve in the Director’s absence. This is a non-voting position on the Board of Directors.